Events - Function Sheets

Modified on Tue, 15 Aug 2023 at 03:36 PM

Function Sheets enable you to set up your running order for any events you hold in your property. Here you can display customised lists of timings, table plans, catering orders and so on.


  

To start setting your function sheet up you will need to go to Events > Function Sheets and click on “+Add” button to create a new Function Sheet.



You will then be asked to give the Function Sheet a name (e.g. Wedding, Day delegate meeting) and description such as "full day wedding", "private meeting" you will then need to link the type of event this function sheet belongs to by clicking in the event type box you will see a list of default event types such as wedding, if the event type you are looking for is not in the drop down list to choose from you can create this by going to Administration> Option sets> Event types

You then have the option to tick the "Make this the default function sheet for selected event types" box if you want this to be the default template for example weddings.


This tick box will determine whether or not your newly-created Function Sheet will be automatically applied to the event type(s) that you select during the setup process, or if you would prefer to manually select which Function Sheet to use each time you create a new event. 


  

You will then see a table underneath where you can start to set up your template,  you can type up your details or use the table icon to make this look more clean and formatted.


For your template we recommend you to use custom fields which are event fields for your function sheet, we have a lot of system generated ones such as e.g Allergies, Booker name, Menu, Total Attendees.  Custom fields consist of square brackets [[  ]] so the information can be system generated once you pull your function sheet. To insert the custom field you are wanting to add first onto your function sheet firstly click into the table where you would like to insert the text to (as seen below)



Then you will need to click on the drop down arrow of the custom fields box and choose what you would like to insert such as "Bride Name", then click "Insert Field".


Once you have inserted this onto your function sheet it will appear as below.



You can also insert your property logo onto your function sheet by clicking Insert logo, you can specify what size you would like to insert it as.

 

If you have not yet added a logo to your property you can add this by going to Administration> Property.


 

Don’t forget to click on Save once you have finished your changes. The new function sheet is then instantly available under “Manage Events.” Click on the drop-down next to the printer icon (top right) and select your function sheet.





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