Management Report - Snapshot

Modified on Thu, 3 Oct, 2024 at 8:11 AM

**Due to the large data sets this report compiles this is required to be generated before viewing the results**

The snapshot report allows you to measure sales performance against a previous year.

It does this by using multiple occupancy metrics.

The first time this report is accessed on the property you will be presented with the following page showing no results.

To begin you will need to press the Generate New Report option.

This will display the page to select the search parameters.

You can select which month you want the report to start measuring from, the year you want to compare against and the number of months you want to compare.

You can also search by room category to be more detailed in your comparison.

This report also includes the ability to see the pickup over a selected period.

The date range you select for the pickup period should be the dates between which you want to see how many new bookings were created.

You can also pick a point in time to compare against, this will display just that days Metrics.

The snapshot report displays the data in grid format.

You can select which metrics you want to see on the grid.

To change what is displayed on the grid select or unselect the tick boxes in the top left-hand corner.

The Grid Columns Currently Display:

The Year

Comparison Year

Point in Time

Difference (this is difference between year and comparison year)

Target, the year (this will show the Targets that have been set for the year selected)

The Grid Rows Currently Display:

OCC - the occupancy by percentage %

REV - the room revenue

ARR - the Average Room Rate (Total Room Revenue / Total Rooms Sold)

RevPAR - this shows the revenue per available room

(Average Daily Room Rate x Occupancy Rate)

Rooms: how many rooms were sold

Pick Up: how many rooms that were created in the pickup window are in this period

Please note that revenue figures are displayed net of Standard Tax (VAT).

Once the search options have been selected you can press Generate.

This will queue the report up and prepare and generate the date in the back end of the system. There is a handy progress bar that is displayed so that you can ensure this is running.

Alternatively, the "Generate" report will be labelled with the date and time this was generated, the user who generated this and the time it was last updated. All reports generated will now remain on the snapshot page so they can be viewed later if you wish to do so. After 24 hours of the report being generated the report can then be regenerated with updated data based on the same search options selected previously. Alternatively you can generate a new report.

Once these have been generated you can then select the View Results or export the results in PDF/CSV.